Warsaw AI Safety Day 2026

Warsaw AI Safety Day is a space for serious, good-faith conversation about AI safety. This Code of Conduct applies to attendees, speakers, volunteers, organizers, sponsors, and exhibitors across the venue, official side events, and WAISD online spaces. By registering, you agree to follow it.

What we expect

Treat people as colleagues. Assume good faith, disagree with ideas rather than people, and stay open to being wrong.
Be inclusive to newcomers. Explain jargon, avoid status games, and don't gatekeep who counts as working on AI safety.
Respect people's time and attention. Conversations and 1:1s are voluntary. “I need to move on” is a complete sentence and should be accepted the first time.
Ask before you touch, photograph, or record. This includes hugs, photos of small-group conversations, and recording talks or 1:1s.
Respect privacy. Don't share what someone told you in confidence or attribute unpublished views or affiliations without permission.
Follow venue rules and instructions from organizers and volunteers, including those concerning accessibility, safety, and restricted areas.

What is not acceptable

Harassment, intimidation, or bullying in any form.
Discriminatory or demeaning comments or jokes based on gender, gender identity or expression, sexual orientation, disability, neurotype, physical appearance, body size, race, ethnicity, nationality, religion, age, socioeconomic status, or career stage.
Unwelcome sexual attention, sexualized comments or imagery, and repeated romantic or sexual advances after a first refusal or lack of interest.
Unwanted physical contact, stalking, following, or persistent unwanted contact during or after the event.
Sharing someone's personal information, photographs, or private statements without consent.
Using the event app or scheduled 1:1 meetings for romantic or dating purposes. Meetings booked through the app are professional meetings.
Misrepresenting your credentials, employer, funding, or professional ties.
Recording anyone without permission, including with AI notetakers, wearable recording devices, or always-on transcription apps.
Excessive promotion of your own products, services, or organisation.
Deliberate disruption of talks, sessions, or other people's conversations.
Using professional power—such as hiring, funding, grants, references, or supervision—as leverage in a personal or social context.
Behaviour that endangers others, including at any alcohol-serving parts of the programme.

Being under the influence of alcohol is not an excuse. Neither is “it was a joke”, “I'm just being direct”, or “that's how it works in my culture”.

Reporting

If you feel unsafe or unwell right now, or there is an immediate emergency, call 112. Then, if you can, tell any WAISD organizer—we'll help.

Otherwise, you can report in either of these ways:

Email waisd@aisafety.org.pl. This inbox is monitored daily and read only by the organizing team.
Report anonymously using this form. You don't need to give your name or leave contact details.

Two named Code of Conduct contacts, of different genders, will be published here and in the attendee guide before the event. Both will be available throughout the event day.

At the event, you can also speak to any organizer or volunteer identifiable by a WAISD T-shirt and ask to be taken to a Code of Conduct contact. You may report on behalf of someone else or report something you witnessed. Reports can be made in Polish or English.

What happens after a report

We listen. We won't pressure you to confront anyone or repeat the story to more people than necessary.
We keep reports confidential and share them only with people who need to act. We won't share your identity with the person reported without your agreement, except where legally required.
We ask what outcome you want and take it seriously. The final decision rests with the organizers, who also have a duty to other attendees.
We aim to respond on the day where possible and follow up within seven days on anything unresolved.
We do not retaliate against good-faith reports and will treat retaliation as a further violation.

Possible consequences

Depending on severity and context, organizers may:

have a private conversation and issue a warning;
ask someone to stop a specific behaviour or avoid a specific person;
remove speaking, exhibiting, or volunteering privileges;
expel someone from the event without refund;
ban someone from future AI Safety Poland events;
inform the venue, police, or an employer where there is a serious safety concern or legal obligation.

We may also act on credible reports of behaviour at other events or outside WAISD where it bears on attendee safety.

Support and practicalities